Although moving is a challenge, there are steps you can take to keep things running smoothly. Here’s our office moving checklist to help you move without the additional stress.
Ultimate Office Moving Checklist
There’s nothing simple about moving an entire team of employees, much less office equipment and furniture. Planning and organization are key to moving your office without a hitch. Use this quick guide to keep you on track.
Preparing for the Move
Start preparing at least three months before you plan to move.
- Research local moving companies.
- Interview movers and get estimates.
- Choose your mover and set the date.
- Inventory what you plan to move.
- Ask your insurance company if additional coverage is necessary.
It’s Time to Plan
Now that you’ve set the date and chosen the movers, it’s time to start working on the details. The more you plan, the smoother it will go.
- Start a moving committee and assign tasks.
- Implement project management strategies for your move.
- Create a contact list for employees and companies that are part of the move.
- Decide between professional packing services or employee efforts.
- Determine if special requirements are needed for communication and network systems.
- Contact service and utility providers to set up your new plan.
- Strategize how to keep employees, customers, vendors, suppliers, and partners up-to-date for the coming move.
- Start collecting moving supplies.
- A few weeks before the move, update the address for all of your accounts.
- Update your mailing address a few days before relocating.
- Contact the moving company a few days before the big day to verify the details and timeline.
- Finalize moving plans with the building manager a few days in advance to verify where to load and unload.
- Update your website and social media accounts with your new address.
Moving Furniture, Files, & Equipment
Moving office furniture, files, and equipment is no small task. But with this office moving checklist, you can conquer the job.
- Decide what furniture to keep and what to donate.
- Share the layout for the new office with the movers.
- Label furniture accordingly so the movers know where everything goes.
- If purchasing new furniture, schedule the delivery for the day after the move.
- Ask employees to pack their desks the day before the move.
- Lock or tape all desk drawers.
- Have tools handy for dissembling furniture.
- Use bags for any hardware that’s removed.
Moving and Storing Files
- Scan and backup all paper documents online.
- Back up all computers and hard drives in at least two locations.
- Shred any unnecessary paper documents.
- Pack paper documents in file boxes.
- Create a plan to transport computer equipment in personal vehicles.
- Take an inventory of office equipment. Note any manufacturer recommendations.
- Get the right tools for moving heavy equipment. Be sure to get dollies, skates, and tie-downs.
- Remove any liquids, oils, and removable parts from equipment.
- Label equipment requiring special moving instructions.
- Store any cords, plugs, and removable parts in a separate bag or box. Label it accordingly.
Congratulations, You Did It!
If you’ve made it through relocating your office without too much stress, it’s time to pause and celebrate.
Are you looking for professional help moving your office or business? Contact RL Maxon Moving today for a FREE quote.